How To Set Up A Bonus Payroll Item In QuickBooks

There are several options when you pay bonuses to employees, and that include the pay bonus amount that is on the employee’s regular paycheck, reporting a cash or gift bonus through a paycheck, or creating a separate paycheck for the bonus amount only.If you want to set up all of your payroll such as compensation, benefits, employees, taxes, and the payroll history, then you have to run the Payroll Setup interview.If you pay your employees one-time bonuses, you can set up bonus payroll items to track the bonuses you pay.

Here are the steps to set up a bonus payroll item

Step 1 –

Go to the Lists menu and then click Payroll Item List.

Step 2 –

Click the Payroll Item button and then click New.

Step 3 –

Choose either EZ Setup (that is for most of the users) or the Custom Setup (for the advanced users), and then click on Next button.

Step 4 –

Choose the type of item that you want to set up. click on Next.

Step 5 –

Now you have to follow the onscreen instructions.

Step 6 –

Click on the Prev. button to go back to a previous window.

Step 7 –

Now, click on the Finish button when you are done.

QuickBooks Instant Help:

Askforaccounting is a trusted cloud-based QuickBooks Hosting service provider of QuickBooks Pro, QuickBooks Premier, and QuickBooks Enterprise versions. Guaranteed 99.995% uptime and 24X7 free helpline enable CPAs, accountants and business owners with anytime, anywhere, multi-device access capabilities.Dial 1800-865-4183.

How to Print W-2 Forms in QuickBooks

Once you finished running payroll for the current year and W-2 forms are available, you may print and file your W-2 forms. Mentioned below is the process to prepare and print W-2 forms without payroll subscription from QuickBooks.

Requirements to prepare W-2 forms

Supported QuickBooks Version:

Intuit usually provides support for the latest three versions only, ensure that you are using a supported QuickBooks Desktop version.

Active QuickBooks Payroll:

You should have an active QuickBooks Payroll subscription (Standard or Enhanced Payroll Service) to do payroll forms related activities.

Latest Payroll Tax Table:

Latest Payroll Tax Table ensures correct payroll tax calculations.

W-2 papers and Print options:

You should have W-2 papers that work with your payroll service and the printer( For inkjet printer, use preprinted forms and for laser printer, use either blank / perforated papers or preprinted forms for best results).

How to print w-2 forms
Print w-2 forms

Mentioned below are the steps to print W-2 forms in QuickBooks Desktop version

  1. From the menu bar go to Employees > Payroll Tax Forms and W-2s > Process Payroll Forms

2. Select Annual Form W-2/W-3 – Wage and Tax Statement/Transmittal in the File Forms section and click the Create Form button

3.In the File Forms window, use the scroll bar to scroll down the list. If you do not see the form in the list, the  form may be inactive.To activate the form, click the Forms drop-down arrow, and choose Make a New Form Active.

Click the State drop-down arrow and choose Federal.

Select the W-2 form, and click Add Form.

Now you should be able to find and select the W-2 form in the File Forms section

4. In the Process W-2s for options, select All Employees or select Employee’s Last Name (choose From and To) to file by batch

5.In the SELECT FILING PERIOD section, in the Year field, enter the year of the form you are printing and click OK.

  • If you choose to print the forms for 2014on blank paper, they will include the year “2015” because the year is a part of the government-approved form.
  • If you choose to print the forms for 2014 on preprinted forms, QuickBooks Desktop might not print the information in the correct locations. QuickBooks Desktop will print the form details aligned for the 2015 form.

6-  In the Select Employees for Form W-2/W-3 window, select the employees you are printing for. You can also click Mark All to select all employees displayed.

7-  Click Print/E-file. This will open the Print W-2 and W-3 Forms window.

Things to remember:

  • In the Print W-2 and W-3 Forms window, the items (or copies) are listed by recipients(For employees, For employer, and For government).
  • Make sure you print the W-2 Copy D, the Employer filing instructions for W-2 and W-3 forms, and the W-3 for your records.
  • If you are filing Forms W-2 and W-3 electronically with the Social Security Administration, do not mail Copy A.
  • If Boxes 12 or 14 contain more than 4 lines, a second form prints the overflow information. (The additional form displays only the name, address, and overflow information.)

8- You may now print your W-2 Forms.

Using blank / perforated paper

1.In the Print W-2 and W-3 Forms window, select Blank / Perforated Paper.

2.Select the item (or copy) you want to print. You can print one item (or copy) only at a time except for W-2 Copies B, 2, and C.

3.  Load your printer with blank or perforated paper. QuickBooks Desktop will print simultaneously for all employees selected per item (or copy). Make sure you have enough paper in your printer to complete the job.

4.Click Print.

Using preprinted forms:

  1. Select Preprinted Forms.
  2. Select the item (or copy) you want to print. You can select and print one item (or copy) only at a time.

III. Perform a print test to check and adjust preprinted forms alignment. Any adjustments you make will remain until you change them.

  1. Load your printer with the preprinted form of the item (or copy) you have selected and click Print.
  2. Select another item to print, load your printer with the preprinted form of the item (or copy) you have selected, and click Print. Do the same until you have printed all the items (or copies).
  3. Load your printer with the preprinted form for W-3.

VII. Click Print.

9-When done, click Close Window.

prepare w-2 forms

Other tasks before or after printing W2:

To set QuickBooks Desktop to automatically archive the W-2 form(s) after e-filing or printing:

1.Follow step 1 to step 6 of Printing W-2.

2.Click Close Window

3.In the Payroll Tax Form page, make sure that the Automatically create an archive when I e-file or print checkbox is selected.

This automatically saves the form (PDF format) in a default location whenever you e-file or print the form.

To view archived W-2 forms that have been e-sfiled or printed:

1.Choose Employees > Payroll Tax Forms and W-2s > Process Payroll Forms.

2.In the Filing History section, in the Saved Filings tab, a list of forms (in PDF format) printed or e-filed are listed here.

3.To open the form, click the link of the filed form under the Saved PDF column.

To save a draft of the W-2 form(s):

1.Follow step 1 to step 6 of Printing W-2.

2.Click Close Window.

3.In the Payroll Tax Form page, click Save as PDF.

4.Select a location where you want to save a draft of your W-2s.

5.Click Save.

To email the W-2 from Adobe Reader:

  • Choose FileSend > Page by Email; or
  • Save as an attachment and add it as an attachment to your email.

Filing limitations:-

QuickBooks Desktop has the following limitation when printing payroll forms

1.QuickBooks cannot prepare your W-2/W-3 forms because the total earnings for the selected employees is greater than $9,999,999.99. QuickBooks forms do not support values that large.

2.QuickBooks cannot prepare your state or federal forms because you have more than 800 employees.

Reach us:

Askforaccounting.com is a trusted cloud-based QuickBooks Hosting service provider of QuickBooks Pro, QuickBooks Premier, and QuickBooks Enterprise versions. Guaranteed 99.995% uptime and 24X7 free supports enable CPAs, accountants and business owners with anytime, anywhere, multi-device access capabilities.

How to Change User Permissions in QuickBooks?

QuickBooks accounting software offers the support to multiple users. The user can easily access any file and perform any task and function. They can customize permissions for other customers with limited actions. For example, all the workers in their small and medium business probably require to access the QuickBooks Time tracking tool to login into their working hours. Some employees require to access inventory management sheets etc. Since there are many access points you have to go through, thus today we will find out “how to change user permissions in QuickBooks” all with ease.

Restricting user permissions keeps their company details secure and assist in limit errors.

How to Change User Permissions in QuickBooks?

In this blog we are discussing about how to change User Permissions in QuickBooks in below steps. The user will easily understand these steps. If any time they are facing challenges to follow these steps, they can call on Technical Support Number for QuickBooks.

How to change user permissions in QuickBooks

  • Click on company in the software menu bar.
  • Tick on set up users and password.
  • Choose the set-up users and tick on the open the user list into dialog box.
  • Tick on the name of the customer whose permission they want to change. Tick on the edit user. Open the user’s access window.
  • Tick on the three access levels, go into QuickBooks and choose the selected area of QuickBooks and external accountant. The first option gives the complete access except the user personal details. Choose either and tick on Next to end the process. Choose the second point and tick on Next to additional customizes permissions.
  • Tick on no access or full access. Click on selective access in every of the next nine screens.
  • Tick on finish

The user can follow the above given solution steps to resolve their error permanently. Anytime the user require few internal support with QuickBooks, the user can connect with their QuickBooks Technical Support Number. We are third party professional team which has remarkable QuickBooks support desk consisting of knowledgeable QuickBooks experts who connected with the QuickBooks related error on system running on window operating system.

The user can get in touch with one of their QuickBooks technical support by dialing at their toll free helpline number.

Inuit QuickBooks Chat Support: ☎ 1800-865-4183, Dial for help

Facing the problem where QuickBook is not working right, well here is what you can do. Connect with us for Intuit QuickBooks Chat Support and get your queries answered by chatting with QuickBooks ProAdvisors.

QuickBooks has become a leader of Accounting Software in the world now a days. It has been providing its services for over 3 decades. It has simplified the task of financial transactions, bookkeeping and accounting related tasks since 1983.

Over a period, QuickBooks has been inculcating numerous tools and features in all the editions such as QuickBooks Accounting, QuickBooks Pro, Premier and Enterprise. Intuit has been observing an amazing hike in the demand and supply in the market. There, Intuit analyzed that there is a need to categorized the market into different section, the differentiation lies in the basic structure in the industry, in-links and out-links of the market structure, performance and the sectors the companies lie in. QuickBooks has always been defining a sense of suitability with the needs of the business.

Our Assistance for You:

Intuit QuickBooks Chat Support

We own an authentic and reliable third-party service provider platform. We know how to prioritize our customer’s convenience and how to rectify the errors that fails your software. We provide our services keeping in mind the moto of converting customer’s expectations into customer’s satisfaction and we have been doing these all with great pleasure.

Let’s take a look at our connectivity channels, with the help of those, you can directly get in touch with us in no time. Our QuickBooks Expert Support Team under the guidance of ProAdvisor will listen to your queries with all ears and provide you all genuine guidance (if any).

  • Toll-Free Number 1800-865-4183.
  • Availability of Live Chat Support.
  • Our E-mail support Facility.

Why Live Chat Support?

Running your business means getting in touch with many persons via various modes of connectivity, keeping round the clock check on income and expenses, in-house stock, purchases, assets, receivables and other vital business head to toe details. There have also been scenarios where people have no time to get in touch with other instantly. Keeping this in mind, we started our Live Chat Support so that our people can stay connected with our team.

Here are some of the errors we have found that might create problem to your software

Upgrade errors

  • QuickBooks Error Code 1625 – When user try to upgrade the software but could not upgrade.
  • QuickBooks Error Code 6125 – While upgrading the software or opening any company file.
  • QuickBooks Error 12007 QuickBooks is not able to connect with internet connection provided.

Installation Errors: These Errors occur at the time installing software

  • QuickBooks Error Code 1402 – Could not open key: [Key name]
  • QuickBooks Error Code 1328 – missing EXE or DLL file
  • QuickBooks Error Code 1935 – .NET framework required by software.

Update errors

  • QuickBooks Error Code 15270 – The update has missed a file and did not complete properly.
  • QuickBooks Error Code 15215 – When User try to update tools and features to a new version.
  • QuickBooks Error Code 1328 – Unsuccessful repairing of update.
  • QuickBooks Error #121 This is error that is caused with in your Point of sale. If you sign in to the system that is other than your admin computer then most likely you are bound to face this error code.

Functional errors

  • QuickBooks Error Code H101, H303 & H505 – When user try to gain access on the company file which is on another system.
  • QuickBooks Error Code H202When QuickBooks is unable to reach server.

Availability of our Assistance Service

We have been noticing that there are numerous virus and malwares that are being released over the internet under nuisance activities, we can’t even expect 100% efficiency from any software, it might lack in some characteristics.

Undoubtedly, QuickBooks, in itself, is an authenticated software and has countermeasures against various external programs, malware, virus, antivirus and freelancers but some negative specificities may lead malfunctioning to your software.

In such cases, we suggest you to either connect with Intuit or simply ask for assistance via AskforAccounting.com contact us via Live Chat. You can also have our support assistance from our Toll-Free Number.